Pavilion Fees and Procedures

Memorial Field, Sports, and Colonel Davenport Pavilion:

- Change of Command Ceremonies	No Charge
- Arsenal Residents' Picnics/Gatherings	No Charge
(Space available only)
- Office Picnics	$40.00
- All other picnics/reunions (100 or less)	$75.00
- Large community events (100 or more participants)	$100.00

* Additional fee is roadways or other areas are used during the large community event	$100.00

In accordance with the Rock Island Arsenal Morale, Welfare and Recreation Office,
Standing Operating Procedures, Pavilions and Special Events, No. 99-01,
the following applies.

RESERVATIONS: All reservations for Memorial Field, Sports Complex, and Colonel Davenport Pavilions should be made in writing in advance of the requested date on application form. Major events such as races/walks, etc. must provide a certificate of insurance and map with route (route to be arranged with the traffic captain at (309) 782-8016.) Form will be provided by the RIA MWR Office.

ORGANIZERS/USERS: If use of Pavilion or installation for a special event of picnic is granted, the user must designate at least one Point of Contact (POC) for the RIA Force Protection Office. This individual must have a Temporary ID Card issued by the RIA Force Protection Office prior to their reserved date. Contact the RIA MWR office for more information. All participants over the age of 16 are required to present a photo ID.

PARTICIPANTS: Shirts must be worn at all times while on RIA. The wearing of headphones is prohibited. Bicyclists must wear protective helmets when riding on RIA. Participants must be 21 years of age to consume alcohol. In accordance with Army Regulation 215-1, alcohol must be purchased through the RIA Arsenal Club. Contact (309) 793-4337 or (309) 782-6319. No alcoholic beverages will be brought onto the installation.

DESIGNATED AREAS: Only designated grills will be used for cooking. No open fires are allowed unless prior approval has been obtained from the RIA Fire Department.

CATERED EVENTS: The Post Restaurant, (309) 793-4337 must be contacted for catered events. Resale operations for food services will be contracted through the Post Restaurant. Resale entails any transaction either verbal, use of tickets or tokens, or the exchange of any currency for particular product.

SECURITY/SAFETY: All accidents or injuries will be reported immediately to the RIA Force Protection Office, telephone number (309) 782-6116, and the RIA Fire Department for ambulance service at ext. 911, the notification of the occurrence to the MWR Outdoor Recreation office at (309) 782-8630.

ADVERTISING: Prior to any event being advertised in the local community media, the RIA Public Affairs Office must be contacted. The point of contact if Ms. Gale Smith at (309) 782-7746, fax (309) 782-6782.

SAID AUTHORIZATION is granted subject to the following provisions and conditions:

1. That the user shall utilize the premises solely for the purpose as indicated above.

2. That the using organization shall ensure that the premises is clear of any litter or trash at the close of their event. All trash must be bagged, tied and placed in or near the dumpster provided at the pavilion site. Failure to clean the site to the condition the property was in prior to rental and to the opinion of the Garrison Manager or the Manager's designee, may cause additional cost for clean up to the user.

3. That the organization and all participants shall observe and comply with all federal laws, rules, and regulations now in force on said reservation or that may be now hereafter prescribed by said Garrison Manager or other competent military authority.

4. That any property of the united States damaged or destroyed by the users, its agents or invitees, incident to the exercise of the privileges herein granted, shall be promptly repaired or replaced by the user to the satisfaction of the said Garrison Manager or his designee.

5. That the United States shall not be responsible for damage to any property or injuries to persons which may arise from or be incident to the exercise of the privileges herein granted; or for damages to the property of the organizations, its officers, agents, employees or other who may be on said premises at their invitations. Organization shall hold the United States harmless from any and all such claims.

6. That this authorization may be revoked at the discretion of the Garrison Manager and without cause. Further, that should authorization be revoked, no liability shall be incurred by the United States or its personnel. That on or before the date revocation or the authorization , the organization shall vacate the premises and remove all property of the organization, its agents and employees therefrom. If the organization shall fail to remove said property, it may be, at the option of the Garrison Manager, be removed at the expense of the organization and no claim for damages against the United States or its officers or agents shall be created by or made on account thereof. The organization, upon vacating the premises, will also take appropriate measure to restore the are to its original condition.

7. This authorization shall become effective upon the organization's acceptance of all terms and conditions herein.